Skip to main content
LocalMed: Appointment Statuses & Notifications

Learn about the notifications patients will receive through LocalMed as well as Appointment Status definitions

Grace Richards avatar
Written by Grace Richards
Updated over a week ago

When patients schedule online through LocalMed, your patients will automatically be sent an email and text notifications according to the appointment status.

By default, LocalMed appointment notification emails will be formatted to be from LocalMed and will include the LocalMed logo at the top of the email. The automated message that the patient receives cannot be edited or customized.

If you would like to change the LocalMed notification email address from to a different address, please contact Dental Intelligence Support for assistance.

LocalMed Appointment Status and Patient Notifications

Below you will find a description of each appointment status and an example of how these emails will appear for the patient.

Scheduled Status

A Scheduled LocalMed notification means the appointment has been inserted into your Practice Management Software calendar. No action is required if it updates to this status. A confirmation email will be sent to the patient.

Please note: If the patient does not verify their appointment via email within 5 minutes of receiving the confirmation email, they may receive the following text message:

To complete the scheduling of your Teeth Cleaning - New appointment with Dr. John Smith at Monday, September 17 at 4:30 CDT please respond "Y".

Responding with "Y" via text will not confirm the appointment. The patient must verify via email.

Rejected Status

If a patient who is black-listed attempts to schedule an appointment it will be marked as Rejected. If the status reflects this, we will send an email to the patient with the following notice:

Conflicted Status

A Conflicted LocalMed status means the appointment could not be scheduling due to a conflict in the Practice Management Software's calendar, meaning there is already an appointment or a block at that time.

Example: Someone at the office booking it at the same time or LocalMed not syncing then being synced later. This should not occur often. If the status reflects this, we will send an email to the patient with the following notice:

Duplicated Status

If a patient books twice with the same patient information or is Duplicated in LocalMed, we will send an email to the patient with the following notice:

Pending Status

Finally, Pending LocalMed appointments are appointments that have been scheduled through the online scheduling process but have not yet been pushed through into a practice management system.

Click here to learn how to fix pending appointments.

Internal Practice Notifications

If a patient cancels their appointment, you will receive the following email notification:

If the patient updates their insurance through the scheduling process we will inform the Practice through email with the following notice:

If a black-listed patient attempts to schedule, you will receive the following email for the Rejected Appointment:

Note: LocalMed is not able to remove appointments from your Eaglesoft Schedule if the operating server is Version 21 or newer.

Did this answer your question?